simpl.
로그인
공공행정 커맨드 센터 16개 항목

Public Records Retention & Legal Hold Checklist

이 체크리스트는 영어로 제공됩니다.

Ensures government records are retained, dispositioned, and preserved in accordance with approved retention schedules and litigation-hold obligations.

State Records Retention ScheduleFRCPLocal Government Records Act

무료 PDF 또는 Word · 이메일을 입력하면 다운로드할 수 있습니다.

Retention Schedule Governance

  • Does the entity operate under a records retention schedule approved by the state archives/records commission? *
  • Is a designated records management officer (RMO) appointed and on file with the state? *
  • Are all record series inventoried and mapped to a retention period? *

Authorized Disposition

  • Is records destruction performed only after the retention period expires and per an authorized destruction process? *
  • Is a certificate of destruction / disposition log maintained? *
  • Are permanent and archival records excluded from destruction and preserved indefinitely? *

Electronic Records & Email

  • Are email and electronic records retained according to content-based retention rather than storage limits? *
  • Are text messages and messaging-app communications about public business captured and retained? *
  • Are metadata and file authenticity preserved for electronic records of long-term value? *

Legal Hold / Litigation Preservation

  • Is a documented legal hold process triggered when litigation is reasonably anticipated? *
  • Are legal-hold notices issued in writing to all custodians of potentially relevant records? *
  • Is automatic deletion/purging suspended for records subject to a legal hold? *
  • Are legal holds tracked, periodically reissued, and released only by counsel? *

Access & Security

  • Are records stored with appropriate physical and cyber safeguards against loss or unauthorized access? *
  • Is a disaster-recovery / vital-records protection plan in place for essential records? *
  • Is access to confidential records restricted based on role and applicable confidentiality laws? *

Public Records Retention & Legal Hold Checklist 체크리스트 전체 다운로드

인쇄하기 좋은 PDF 또는 편집 가능한 Word 문서로 무료로 받으세요.