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RFI & Submittal Log Control Checklist

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A process control checklist for managing requests for information and the submittal register so that design questions and product approvals stay coordinated and on schedule.

AIA A201CSI MasterFormatAIA G716

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RFI Process

  • Does each RFI have a unique number, date, and clear description of the question? *
  • Is a proposed solution or interpretation included by the requester? *
  • Is a required-response date set to protect the schedule? *
  • Is cost or schedule impact flagged on the RFI for change management follow-up? *

RFI Tracking

  • Is an RFI log maintained showing status (open/answered/void) and aging? *
  • Are overdue RFIs escalated to the design team? *
  • Are answered RFIs distributed to all affected trades and incorporated into records? *

Submittal Register

  • Is a submittal register organized by specification section (MasterFormat)? *
  • Does the register list required submittal types (shop drawings, product data, samples, mock-ups)? *
  • Are submittals scheduled to align with procurement and construction lead times? *
  • Are deferred and long-lead submittals identified and prioritized? *

Review & Distribution

  • Is the contractor's review/stamp applied before forwarding to the design team? *
  • Is design team review turnaround tracked against the contract time? *
  • Are review dispositions (approved / approved as noted / revise and resubmit) logged? *
  • Are approved submittals distributed and superseded versions removed from the field? *

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