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AIA A201 Contract Administration Checklist

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An architect's checklist for administering the construction contract under AIA A201 General Conditions, covering submittals, payments, changes, and observations.

AIA A201-2017AIA A101AIA G702/G703

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Submittals & Shop Drawings

  • Is a submittal schedule established and being followed? *
  • Are shop drawings and product data reviewed for conformance with the design intent? *
  • Are review action stamps and returns tracked with dates? *
  • Are substitutions evaluated and documented? *

Payments

  • Are Applications for Payment reviewed against the schedule of values? *
  • Is the architect's Certificate for Payment issued for work observed? *
  • Are retainage and stored-material provisions applied correctly? *
  • Are conditional/unconditional lien waivers collected with each payment? *

Changes in the Work

  • Are change orders and construction change directives documented and signed? *
  • Is the contract sum and contract time adjusted and logged for each change? *
  • Is a change order log maintained and current? *

Communications & RFIs

  • Are RFIs logged, answered, and tracked to closure? *
  • Are supplemental instructions (ASI) issued for minor changes not affecting cost/time? *
  • Is a current record of correspondence and meeting minutes maintained? *

Site Observation & Claims

  • Are site visits conducted at appropriate intervals with field reports? *
  • Is nonconforming work identified and rejection documented? *
  • Are claims and disputes processed through the Initial Decision Maker? *

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