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Take-Home Vehicle & Fleet Fuel Controls Checklist

Este checklist está em inglês.

Helps a fleet manager and finance office control assignment of take-home vehicles, personal-use taxation, and fuel-card usage to prevent fraud and misuse.

IRS Personal Use of Vehicle (Pub 15-B)Fleet Management PolicyGAO Green Book

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Vehicle Assignment & Justification

  • Is each take-home vehicle assignment supported by a documented business justification (call-out response, on-call duty)? *
  • Is a written take-home vehicle policy adopted and signed by assigned drivers? *
  • Are assignments periodically reviewed and re-justified? *

Personal Use & Tax

  • Is commuting/personal use of the vehicle valued and imputed as taxable income where required? *
  • Are qualified non-personal-use vehicles (marked police/fire) properly excluded? *
  • Are mileage/usage logs maintained to substantiate business vs. personal use? *

Fuel Card Controls

  • Are fuel cards assigned to specific vehicles/drivers with PIN or odometer prompts? *
  • Are gallon, transaction, and fuel-type limits configured to match the vehicle? *
  • Are fuel purchases reconciled against tank capacity and mileage to detect anomalies? *
  • Are after-hours, weekend, and premium-fuel transactions flagged for review? *

Maintenance, Insurance & Monitoring

  • Are driver license status and MVR checks performed for assigned operators? *
  • Is preventive maintenance scheduled and logged per vehicle? *
  • Are exception reports reviewed and misuse investigations documented? *

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