Government Command Center 13 items
Take-Home Vehicle & Fleet Fuel Controls Checklist
Helps a fleet manager and finance office control assignment of take-home vehicles, personal-use taxation, and fuel-card usage to prevent fraud and misuse.
IRS Personal Use of Vehicle (Pub 15-B)Fleet Management PolicyGAO Green Book
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Vehicle Assignment & Justification
- Is each take-home vehicle assignment supported by a documented business justification (call-out response, on-call duty)? *
- Is a written take-home vehicle policy adopted and signed by assigned drivers? *
- Are assignments periodically reviewed and re-justified? *
Personal Use & Tax
- Is commuting/personal use of the vehicle valued and imputed as taxable income where required? *
- Are qualified non-personal-use vehicles (marked police/fire) properly excluded? *
- Are mileage/usage logs maintained to substantiate business vs. personal use? *
Fuel Card Controls
- Are fuel cards assigned to specific vehicles/drivers with PIN or odometer prompts? *
- Are gallon, transaction, and fuel-type limits configured to match the vehicle? *
- Are fuel purchases reconciled against tank capacity and mileage to detect anomalies? *
- Are after-hours, weekend, and premium-fuel transactions flagged for review? *
Maintenance, Insurance & Monitoring
- Are driver license status and MVR checks performed for assigned operators? *
- Is preventive maintenance scheduled and logged per vehicle? *
- Are exception reports reviewed and misuse investigations documented? *
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