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Government Command Center 19 items

RFP Evaluation & Scoring Committee Checklist

Guides an evaluation committee through a defensible, competitive-sealed-proposal scoring process for a request for proposals to withstand protest and audit.

State Procurement CodeABA Model Procurement Code

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Committee Formation & Independence

  • Was an evaluation committee appointed with subject-matter expertise relevant to the procurement? *
  • Did each committee member sign a conflict-of-interest and non-disclosure certification before reviewing proposals? *
  • Number of voting evaluation committee members: *
  • Were committee members instructed not to communicate with offerors outside the authorized point of contact? *

Evaluation Criteria & Weights

  • Were all evaluation factors and their relative importance stated in the RFP before the proposal due date? *
  • Is price or cost included as an evaluation factor? *
  • Were only the criteria published in the RFP used during scoring (no undisclosed factors)? *
  • Total available points across all evaluation factors: *

Scoring & Documentation

  • Did each evaluator independently score proposals before any consensus discussion? *
  • Are individual scoring sheets retained with written narrative justifying each score? *
  • Were scoring anomalies or large point spreads discussed and documented by the committee? *
  • Are all scoring records retained as public procurement records subject to disclosure after award? *

Competitive Range & Negotiation

  • Was a competitive range of the most highly rated proposals established if discussions were held? *
  • Were oral presentations or clarifications conducted uniformly with all short-listed offerors? *
  • If best-and-final offers were requested, were they solicited from all offerors in the competitive range? *

Award Recommendation

  • Is the award recommended to the responsible offeror whose proposal is most advantageous based on the stated criteria? *
  • Is a written award determination documenting the basis for selection prepared? *
  • Are provisions for notifying unsuccessful offerors and offering a debriefing in place? *
  • Procurement officer certification of the evaluation record: *

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